Introduction

OneDrive for Business gives you one place to store, share, and sync your work or school files.

As part of your organization’s Office 365 subscription, or SharePoint Server, you can save your files in OneDrive and then work with them from almost any device.

Sign in to Office 365 with your work or school account, so you can:

  • Upload files from your PC or Mac.
  • Share files with others.
  • Give others permission to edit files and work on them at the same time.
  • Get to your files from anywhere, on your computer, tablet, or phone.
  • Sync OneDrive for Business to your PC or Mac, so you can access your files even when you’re offline.

Set up your phone or tablet

With OneDrive for Business on your phone or tablet, take your files with you and work where you want, on all your devices.

  1. Download the OneDrive app:
    • For Android phones and tablets, download the OneDrive app from the Google Play store.
    • For iPhones and iPads, download the OneDrive app from the App Store.

    NOTE: If you have a Windows 10 phone, you already have the OneDrive app.

  2. Sign in with the account you use for Office 365 for business, to see and share your files stored in OneDrive.
  3. To add another account, like your personal OneDrive account:
    • For Android phones and tablets, tap the Menu icon Delve for Android Menu and then tap Add another account.
    • For iPhones and iPads, tap the Accounts and Settings icon iPhone profile icon and then tap Add account.
  4. If you have the Office mobile apps, like Word, Excel or PowerPoint, you can also open, view, and edit your OneDrive files from there.

OneDrive for Business basics

Use the OneDrive for Business navigation pane, file list, and toolbar to view and work with your files.

Navigation pane

  • Select the Files, Recent, and Shared with me links to see how that changes what you see in the file list.
  • Select Discover to see what’s trending around you, based on who you work with and what you’re working on.
  • If you belong to Groups, select a group to see files related to that group.

Toolbar

  • Use the toolbar to Search for files, create New files and folders, Upload files, and Sync them.
  • Select Sort OneDrive for Business Sort button to change how you’d like to view your files.
  • Select View OneDrive for Business View button to change the view.
  • Select Information OneDrive for Business Informationbutton to check recent activity on your files.
  • Select a file and choose what you’d like to do with it: Open, Share, Get a link, Download, Delete

Upload files and folders

Upload files to OneDrive for Business so you can get to them from anywhere, on almost any device.

Upload files

  1. Select Upload.

    NOTE: In Google Chrome or Microsoft Edge, select Upload > Files.

  2. Select the file or files you want to upload.
  3. Select Open.

NOTE: You can also upload files by opening File Explorer, selecting the files you want to upload, and dragging them to OneDrive for Business.

Upload folders in Microsoft Edge or Google Chrome

  1. Select Upload > Folder.
  2. Select the folder.
  3. Select Upload.

Upload folders in other browsers

  1. Select New > Folder to create a folder.
  2. From the folder you want to upload, select the files.
  3. Drag and drop the files into the new folder you created in OneDrive.

Create files and folders

With your files saved to OneDrive for Business, you can create files and folders to manage your work.

Create a file in OneDrive

  1. Select New and choose the type of file you want, like Word, Excel, or PowerPoint.
  2. To rename the file, click the title of the file in the title bar, for example Document, and then type a name. All changes are automatically saved in the Office online apps, so when you go back to OneDrive, your new document is already saved.

Create a file in an Office desktop app

  1. Open a desktop app, like a Word document, Excel workbook, or PowerPoint presentation.
  2. Select File > Save As.
  3. For the location, select your OneDrive for Business account.
  4. Type a name for the file.
  5. Select Save.

Create folders

  1. Select New > Folder.
  2. Type a name for the folder.
  3. Select Create.
  4. Select the files you want and drag them into the folder.

Share files and folders

With your documents in OneDrive for Business, you can share them with others, control who can view or edit them, and work together at the same time.

Share a file

  1. In the file list, right-click a document, or select a document and then select Share.
  2. Select Get a link.
  3. Choose who to share with, and if they can view or edit the file.

    To share with people inside your organization, choose:

    • View link – account required – people inside your organization can view, copy, or download the document.
    • Edit link – account required – people inside your organization can edit, copy, or download the document.

    To share with people outside your organization, choose:

    • View link – no sign-in required – people outside your organization can view, copy, and download the document.
    • Edit link – no sign-in required – people outside your organization can edit, copy, and download the document.
  4. For external links, select SET EXPIRATION, and choose when you want the link to expire.
  5. Click Copy and paste the link in an email or post it.

    NOTE: Links that don’t require a sign-in can be opened by anyone, so make sure the content can be shared publicly.

Share a folder

  1. In the file list, right-click a folder, or select a folder and then select Share.
  2. Type the names or addresses of who you want to share with.
  3. Select Share. The people you share with get an email with a link to your folder.

Work together at the same time

  • Everyone with edit permission can work on shared documents together at the same time.
  • Within the file, click the Share button to invite more people.
  • You can also share documents from the OneDrive app on your phone or tablet.

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